Grupo Fácil: 80% less time managing variable compensation

Once a month, Grupo Fácil’s HR team set aside almost an entire week of work just for the variable compensation cycle: running calculations, validating data, and communicating bonus results to teams. That routine took about 60 hours of manual work from the team every month.

Grupo Fácil is a Brazilian technology company based in Belo Horizonte that builds software, ERP, and SaaS solutions for the supplemental health and financial services sectors. As operations grew, manual processes that worked at a smaller scale became a bottleneck in the company’s merit-based pay program.

After adopting Stratws’ Variable Compensation solution, Siteware’s performance management software, Grupo Fácil cut the time spent on this process by 80%: from 60 to 6 hours a month. HR shifted its focus from manual data entry to data analysis.

What challenges did Grupo Fácil face?

Before Stratws, Grupo Fácil’s merit-based pay management depended entirely on spreadsheets and manual calculations. HR and managers tracked indicators and calculated variable compensation in separate files, which created heavy rework and an operational effort out of proportion to the program’s size.

Closing week for each cycle was an intense period, marked by bottlenecks and a lack of transparency for everyone involved.

The result was days of leadership’s undivided attention just to consolidate numbers: time that could have gone into analyzing data and developing employees.

Grupo Fácil’s case isn’t isolated. Siteware’s 2026 National Variable Compensation Outlookopens in a new tab, a survey of 338 Brazilian companies, shows that 83.5% of companies rate the effort to close the variable pay cycle as medium or high, and 61.3% still use spreadsheets somewhere in the process.

Why did Grupo Fácil choose Stratws?

Grupo Fácil already knew Siteware through its corporate performance solution, which the company used previously. When the need to modernize individual merit-based pay came up, moving to the same ecosystem was a natural step.

Growing operations called for variable compensation management that could scale, stay transparent, and be trusted, and that criterion weighed directly on the decision.

Adapting old processes to new technology is always a challenge, but Siteware's consultative support and the collaboration between our teams made the transition a success.

According to Mokdse, the implementation journey was marked by full support from Siteware, from the sales approach through the proof of concept (POC), which helped overcome the cultural challenges of the change.

Grupo Fácil’s results with Stratws

With the process automated, Grupo Fácil reported gains on several fronts. Beyond the time savings, the company also saw gains in organizational culture:

• higher team engagement in the merit-based pay program;
• faster decisions;
• more trust from leadership in HR’s work;
• reduced risk, with more governance and data traceability.

With data automatically consolidated by Stratws, Grupo Fácil’s managers started tracking indicators monthly. That removed surprises at the close of the annual cycle and turned the merit-based pay program into a living performance management tool.

Grupo Fácil’s experience shows what changes when closing variable compensationopens in a new tab stops depending on manual spreadsheets and starts running on a single system, with reliable, traceable data from start to finish of the cycle.